Set up absence

How to get started with absence in Huma

You need a System role with Full access to Absence to be able to setup the absence function.

Start the set up the absence module by clicking the button in the top right corner.

1. Default work schedule

Create your first work schedule. Choose Public holiday calendar and click Continue

Everyone will be assigned to this work schedule, this will also be your default work schedule which all new employees will be assigned to. You can create more schedules and change default after the setup.

Setup - work schedule

2. Type and policy settings

In Huma there are 7 absence types:

  • Vacation
  • Self-certification
  • Sick leave
  • Paid time off
  • Unpaid time off
  • Sick child
  • Parental leave

Each absence type can have multiple policies. For example, some of your employees have 25 days vacation per year and some have 20 days per year. In that case, you want two policies on the Vacation absence type.

In the setup you will create one default policy per absence type which everyone will be assigned to. As with work schedules you can change the default and create more policies after the setup.

Setup - policy

Each absence type in the setup consists of:

Type settings:

Require approval - Does this type require approval from a manager

Display as - How should registration look for regular employees


Policy settings:

Policy name - A descriptive name for the policy

Default for new employees - Should new employees automatically be assigned to this policy

Time period - How registered days should be counted. Choose between Follows the calendar year and Based on a rolling period.

Limit number of days - If this is turned off, employees can register unlimited amount of days each time period.

Export code - This will be included in absence exports. Should match your external absence system's codes.

One exception is the absence type Sick leave where you also can setup Absence follow up.


When you looked through all absence type and adjusted the settings to your standard, click Complete setup and your organisation is ready to start registering absence in Huma.