How to setup, register and follow-up absence

We will explain how people can register and edit absence and get an overview of registered absence

Initially set up the absence module by clicking the button in the top right corner.

  • You will see an overview of Absence types, where you can adjust their specific time period, click Continue
  • Connect people to a country specific public holiday calendar

If you go to Absence settings you can specify more rules for each type:

  • Choose if you want the absence type to be private (only admin can see reason) or public (everyone can see reason)
  • If you want you can also add an export code relevant if you are going to export absence from Huma and import to a payroll system.  

How to setup absence

You need a System role with Full access to Absence to be able to setup the absence function.

 

This is how you register and edit your absence:

  • Click the absence type you want to register for
  • Select the from/to date and press done. If you want, you can add a comment to describe where or why you will be absent.

You will see the number of days registered for every absence type.

Register absence

By clicking the already registered absence, you can Add to calendar (Microsoft or Google) or edit the absence if changes occur.

Edit absence add to calendar

 

This is how you can see who is away:

Who is away

  • Click Calendar, you will now see who is away for the selected time-period.
  • You can filter the view (Absence type, Teams, Locations) if you want to look closer at certain elements i.e. who is on parental leave) in the Oslo Location.
  • You can scroll left or right to view historical- and future registrations (limited to one month for regular employees)
  • Regular employees will only see private entries as 'Away' in the Calendar view.
  • Admins or people with specific role in Huma will be able to click to see details and also edit absence registrations made by others.

This is how you can follow-up absence

As an admin, a manager or a team-member it is possible to find info about absence in different places in Huma

Follow-up absence

  • Get an overview of absence within a specific team/location by browsing the specific team/location 
  • Go to an employees profile an have a look the Absence tab

Notifications:

Absence notifications

  • As an admin (with a system role with full access to Absence) you can get notified by all registrations and edited absence. 

 

This is how you export absence data 

An export can be useful for different purposes, i.e, for import to a payroll system or to analyse absence data in a spreadsheet.

  • Click export
  • Select the absence types you want to include in the export
  • Select the time period you would like to export data from
  • Select if you want to include all employees in the export or specific teams or locations
  • Select if you would like all details or only the balance
  • Click generate report to finish. You will then receive an e-mail with the requested export.

export absence

Absence approval

Absences can be submitted as applications, which must be approved by the manager. To set up approval, you must enter the absence type in "settings" and turn on approval. The manager will then receive applications and can approve, reject or change. All parties involved receive notification by email and push.